2018-2019 ELECTIONS CALENDAR
Elections Committee Meeting to establish elections calendar and details for recommendation to Board of Directors.
Board of Directors approves call for nominations and elections calendar.
Publicize vacancies for NEA-NM President, NEA-NM Vice President, region board of directors, at-large retired member of the board of directors, EdPAC, and NEA Representative Assembly state and cluster delegate positions, along with nomination and election timelines and forms on the NEA-NM website, Facebook, and distribute to local, region and state leaders.
Announce all vacancies in the Advocate’s Voice with nomination deadlines, form(s), and instructions for nomination with a receipt deadline of October 22.
Deadline for receipt of written notification to the NEA-NM President of intention to run for any office detailed in the call for nominations as approved by the Elections Committee and Board of Directors. Region nominations must be sent to Region Chairs as well as the NEA-NM President.
Deadline for receipt of written notification to NEA-NM President of intention to run for State At-Large or Cluster Local Delegate to NEA Representative Assembly.
At-large elections, conducted at Delegate Council and results reported for certification by the Council. Positions elected at Delegate Council will take office immediately upon election for a term to end at the close of the 2018 Delegate Council. Based upon constitutional (1) representation rights based on the number of members in each category as of 1/18/18, and (2) the outcome of regular elections, at-large vacancies are: 0-administrator, 0-classroom teacher, 2-ESP, 0-higher education, and 2-retired (elected by all retired member secret ballot in the spring. Specific at-large vacancies, except the retired at-large member, will be declared and filled via nomination and secret ballot election at the Council. If after these elections, sufficient minority members are not elected to the Board of Directors to meet Constitutional requirements, an at-large election will be held for sufficient numbers of minority members of the Board.
Deadline for receipt of written Declarations for Write-in Candidates at NEA-NM Headquarters by close of business.
Deadline for NEA-NM’s receipt of RA Delegate candidate statements of up to 25 words to be published with ballots. Other on-line candidate statements also due.
Members must be enrolled in NEA membership system for NEA-NM to create voter list for election. Only membership forms received by NEA-NM Headquarters by this date can be enrolled.
On or before this date, the Elections Committee finalizes election procedures, instructions and ballots by email or conference call.
Nominees’ names published in online Advocate’s Voice and on the NEA-NM website. Candidates nominated for NEA-NM office may have a statement on the website of 50 words or less, beginning December 7, 2018. Statements due November 2, 2018.
Postcards with instructions for electronic voting (and instructions for a request for optional paper ballots) will be distributed via direct mail to eligible member voters, including retired members eligible to vote for delegate and retired member of the Board of Directors. Electronic voting begins. Electronic voting opens.
Electronic voting closes at 5:00 PM MST. Postmark deadline* for eligible voters to return optional paper ballots to NEA-NM and deadline to request paper ballots.
Deadline**for actual receipt of optional paper ballots at NEA-NM Headquarters by 5:00 p.m.
Elections Committee Tally Subcommittee will meet at 10:00 am in a place to be determined to tally election results and set procedures for a run-off election, if necessary.
Elections Committee will report election results to NEA-NM Board of Directors for certification by conference call.
If a run-off election is required, postcards with instructions for electronic voting (and instructions for a request for optional paper ballots) will be distributed via direct mail to eligible member voters,
Electronic voting in run-off elections closes at 5:00 PM MST. Postmark deadline* for eligible member voters to return optional paper run-off ballots, if any, to NEA- NM and deadline to request paper ballots.
Deadline** for actual receipt of optional paper ballots at NEA-NM Headquarters by 5:00 p.m.
Elections Committee Tally Subcommittee will meet in a place to be determined to tally run-off election results, if any.
Elections Committee will report run-off election results, if any, to NEA-NM Board of Directors for certification by email or conference call. Determination of at-large elections, if any, required at 2018 Delegate Council.
At-large elections, if any, conducted at Delegate Council and results reported for certification by the Council. Positions elected at Delegate Council will take office immediately upon election for a term to end at the close of the 2019 Delegate Council. Contingent upon (1) representation rights and guarantees based on the number of members in each category as of 1/18/19, and (2) the outcome of regular elections, at-large vacancies are possible for administrator, classroom teacher, ethnic minority, ESP, higher education, and retired categories. Specific at-large vacancies, except the retired at-large member, will be declared and filled via nomination and secret ballot election at the Council.
*Date ballots should be mailed to insure on-time delivery. **Last day for receipt of paper ballots.
NEA Representative Assembly Delegate Deadlines
Local Associations of 76 or more members, as of January 15, receive emailed allocations, instructions, and delegate forms from NEA, subject line: NEA RA ALLOCATON INFORMATION. Local presidents without an email address receive mailed allocations on 02/07-14/19
State receives Student Delegate Allocation and conducts Student Election with same return deadlines as indicated for the runoff election in the elections calendar if any Student Nominations were received
Local Associations conduct local RA Delegate elections, ensuring open nominations and one-person one-vote secret ballots
Deadline for receipt of local delegate forms by NEA-New Mexico
Deadline for receipt of all local, state, and cluster delegate forms by NEA
Notes: Elections Committee will make an effort to contact all candidates by phone, or candidates may call Elections Committee Chair for results. Board will do a follow-up letter to each candidate.